Reporting Back: Audit and Scrutiny Committees

Just to report back from two recent Council meetings. Last month the Council’s Audit Committee met.Councillor Steve Wrightreports: 

At the previous meeting in late July the committee should have been presented with the final Audited accounts. The Councils Auditors (Mazars) were unable to sign the accounts because of problems with valuations.At this meeting the Account would be signed off by Mazars and further explanation of the issues with them. The valuations were on Property Plant and Equipment although there wasn’t overall any discrepancies in the values the Auditors said

Significant difficulties during the auditDuring the course of the audit we encountered some significant difficulties with the accounts initially presented for audit, most notably in relation to the compliance with the Code, the capital accounting arrangements, and responses to audit. This meant there was extensive and unexpected effort required to obtain sufficient, appropriate audit evidence, including in respect of the following, which is indicative rather than exhaustive.

  1. Accounting for Property Plant & Equipment is one of the more technically difficult areas of the Council’s accounts. It is also one of the areas of highest value and therefore is identified by us as an area where there is a significant risk of material error. Our audit work identified a number of issues:
    • the fixed asset register did not initially reconcile to the ledger and accounts disclosures;
    • the instructions to the Council’s valuer were last issued in 2014/15 and were therefore out of date. There was no evidence of reviewor consideration of the work required in the intervening period;
    • there was a lack of clarity on the effective date of revaluations undertaken in year – the extant (though dated) instructions to the valuer and valuation certificates were based on 1 April 2018 but finance applied the valuations as at 31 March 2019;
    • the consequence of the confusion above the valuation date gave rise to an error in the depreciation charge for 2018/19, as well as the amounts charged through the capital reserves; With all these issues with the Audit the extra time and effort put in by Mazars it was estimated that the extra cost to the Council for the Audit would be £30000.

In Addition to the audited accounts the committee had a look at the quarterly financial monitoring report which didn’t look to bad with the outrun estimated at under one million pounds compared to two and a half the previous year. Which means that no over spend could be achievable this year. However the panel were shocked to hear that nearly two million pounds had been used from the CCG budget to top the figure up.

Councillor Michael Powellreports back from last month’s Overview and Scrutiny Committee: 

Corporate Core and HR
The ‘Corporate Core’ was established recently to bring together several existing areas of the Council into one team. This has seen a single HR team being established to deliver a 20% reduction in costs. A joint communications team has also been set up. 

‘Bury 2030’
Bury 2030 is the name given to the Council’s scheme to work towards the future of the borough over the next ten years. All members of the public will have the opportunity to contribute their ideas and priorities, whether these are for the whole borough, their town or even just their street. A school competition will also take place to ensure the thoughts of school children are taken into account.

Staff Volunteering Policy
A new policy has started up at Bury Council to allow all staff to be entitled to 3 days a year of volunteering during work time. Bury was previously one of only a few boroughs in the region that didn’t have such a scheme. A register will be used to ensure that local charities and organisations that wish to benefit or included on the scheme. 

Other issues
– The Council is updating the corporate risk register to help the Council to deal with the potential impact of Brexit

– A project manager has been put in charge of the Prestwich Village development plan, with a draft plan to cabinet hopefully being ready relatively soon.

– A cross-party working group has been set up to work towards future actions and plans for Bury Market.

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